full-disclosure - Emailing SSN info

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Message-ID: <84EA00803F398243AD22BF36134C87D5F5958B@srvexch01.federatedinv.com>
From: FederatedInformationSecurity at federatedinv.com (Federated Information Security)
Subject: Emailing SSN info

Google's a wonderful thing.  A quick search on "Social Security Number
Privacy Law" brought up the SSN FAQ
(http://www.faqs.org/faqs/privacy/ssn-faq/) along with lots of other
good links.  Here's an excerpt from the FAQ:

-----------------

   The Privacy Act of 1974

The Privacy Act of 1974 (Pub. L. 93-579, in section 7), which is the
primary law affecting the use of SSNs, requires that any federal, state,
or local government agency that requests your Social Security Number has
to tell you four things:

1: The authority (whether granted by statute, or by executive order of
the 
   President) which authorizes the solicitation of the information and 
   whether disclosure of such information is mandatory or voluntary;

2: The principal purposes for which the information is intended to be
used;

3: The routine uses which may be made of the information, as published 
   annually in the Federal Register, and

4: The effects on you, if any, of not providing all or any part of the 
   requested information.

The Act requires state and local agencies which request the SSN to
inform the 
individual of only three things:

1: Whether the disclosure is mandatory or voluntary, 
2: By what statutory or other authority the SSN is solicited, and 
3: What uses will be made of the number.

-----Original Message-----
From: full-disclosure-admin@...ts.netsys.com
[mailto:full-disclosure-admin@...ts.netsys.com] On Behalf Of Tony Gettig
Sent: Thursday, March 18, 2004 3:45 PM
To: full-disclosure@...ts.netsys.com
Subject: [Full-Disclosure] Emailing SSN info

Hi all,

I work for a school district in the USA. Higher management wants to
email a zipped data export (presumbably password protected) to a vendor
that includes the Social Security Number for employees. I have advised
them against this. Shipping a CDROM overnight would be more secure, IMO.

Now they want to know if there are any laws pertaining to the emailing
of SSN info. (Why they are asking me and not an attorney, I am not
sure...though I AM going to tell them to speak to an attorney too.) 

Can any one point me to a website or cite specific US (or even state)
laws regarding this? Even a reply telling me why this is a bad idea
would be great. If I am wrong, I am glad to hear that too. Thanks in
advance!

_______________________________________________
Full-Disclosure - We believe in it.
Charter: http://lists.netsys.com/full-disclosure-charter.html